AI Dev Team for Chiropractic Clinics

Keep 12-Visit Chiropractic Care Plans From Stalling at Visit Six

Your front desk burns hours a week confirming BCBS, Aetna, and Medicare coverage for CPT codes 98940 through 98943 before a new patient's first adjustment — and that's before anyone touches recall calls for the 12-visit care plans that quietly stall out around visit six. A Build Pod embeds with your clinic to build the tools that close those gaps: pre-auth checks that run before the patient hits the table, recall and no-show win-back sequences tied to where each patient sits in their plan, and SOAP notes drafted from the voice recording of the adjustment itself, synced straight into ChiroTouch or Jane App.

What we build for Chiropractic Clinics

Automate pre-auth verification for CPT 98940-98943 across payers

Before a new patient's first visit, the Build Pod checks BCBS, Aetna, and Medicare coverage for adjustment and manipulation codes and flags anything that needs a manual pre-auth call.

Recall and no-show win-back sequences tied to care-plan progress

Patients who stall around visit six of a 12-visit plan get an automatic text or call sequence instead of falling off the schedule silently.

Voice-to-SOAP note drafting synced to ChiroTouch or Jane App

The adjustment session is recorded, transcribed, and turned into a structured SOAP note that lands directly in the patient's chart — no end-of-day charting backlog.

How a Build Pod fits

We start with the workflow that's actually costing you time — usually pre-auth calls or recall follow-up — and ship a working version wired into ChiroTouch or Jane App within the first couple of weeks. You see it running against real patient data before we touch anything else.

From there the Build Pod keeps building: expanding pre-auth coverage to more payers, tuning recall cadences around your actual drop-off points, and refining SOAP note templates to match how your chiropractors actually chart. It's a subscription, not a project — the team stays embedded and keeps shipping as your clinic's workflow changes.

Frequently asked questions

Does this replace ChiroTouch or Jane App, or work alongside it?

Alongside it. The Build Pod doesn't replace your EHR — it builds the pre-auth, recall, and charting automation that plugs into ChiroTouch, Jane App, or whatever system your clinic already runs.

How long before we have a working pre-auth or recall tool?

Most clinics see a working version of the first workflow — usually pre-auth checks or recall sequences — within two to three weeks of kickoff.

Will this handle Medicare pre-auth rules differently from commercial payers like BCBS and Aetna?

Yes. Medicare's documentation and medical necessity requirements for CPT 98940-98943 differ from commercial payers, so the pre-auth logic branches by payer instead of treating every claim the same.