Dental Clinics · AI Dev Team
Pre-Auths, Intake Forms, and SOAP Notes: An AI Dev Team That Knows Dentrix and Open Dental
Most dental clinics don't need another point SaaS bolted onto Dentrix or Open Dental — they need software shaped around how their front desk and operatories actually run. The front desk is buried in PPO and HMO pre-auth verification, the hygienist is still chasing paper intake forms before a 9am prophy, and the doctor is hand-writing SOAP notes between columns. An AI dev team from Asaasin embeds with your existing PMS, imaging system, and clearinghouse and ships internal tools that quietly remove the worst time sinks — without forcing your team to learn a new vendor portal.
What we build for Dental Clinics
Automate PPO and HMO pre-auth verification before the first visit
Pull eligibility and benefits from your clearinghouse, parse the PDF response, and post a clean coverage summary into the patient's chart in your PMS so the front desk stops re-keying it.
Replace paper and PDF intake with a chart-ready digital form
Patients fill medical history, insurance, and consent on their phone before arrival; structured fields land directly in Dentrix or Open Dental, and flagged drug interactions or med alerts surface to the hygienist.
Draft SOAP notes from the operatory in real time
Ambient capture during the exam produces a draft SOAP note tied to the correct tooth numbers and CDT codes, so the doctor reviews and signs instead of writing from scratch after the column.
How a Build Pod fits
A Build Pod is a small team of senior AI engineers that embeds with your clinic's stack on a monthly subscription. We start with a one-week discovery: shadow the front desk during a morning huddle, sit chairside through a few columns, and map exactly where pre-auth, intake, and charting break down against your specific PMS, clearinghouse, and imaging setup.
From there we ship in 2–3 week increments against the workflow that's costing you the most chair time. The pod owns the build end-to-end — integration with Dentrix, Open Dental, or Eaglesoft, the AI layer, the internal UI your team actually uses — and stays on retainer to extend it as you add operatories, locations, or specialty services.
Frequently asked questions
- Do you integrate with Dentrix, Open Dental, and Eaglesoft?
- Yes. We work with the official APIs where they exist and with bridge layers (Dentrix Developer Program, Open Dental's API, ODBC for legacy installs) where they don't. We've also wired into clearinghouses like DentalXChange and Change Healthcare for eligibility and claims.
- How long before we see working software in the clinic?
- You'll have a working internal beta in the hands of one operatory or one front-desk seat within 2–3 weeks of kickoff. Full rollout across locations follows once the team has used it through a real week of patients.
- Is what you build HIPAA-compliant?
- Yes. We sign a BAA, host PHI in HIPAA-eligible infrastructure, and route AI calls through providers that offer BAAs. Audit logging, role-based access, and PHI minimization are part of the default build, not an add-on.
- Will this disrupt the schedule while you're building?
- No. We build alongside your live PMS in a staging environment and roll out per-operatory or per-seat. Nothing touches a live patient chart until your office manager signs off on the workflow.
- What happens if a team member leaves the pod?
- The pod is a team, not a single contractor. Code, integrations, and runbooks live in your repos and your accounts from day one, so continuity doesn't depend on any one engineer staying.
Ready to ship AI for dental clinics?
A Build Pod gets working AI into your stack in 2–3 weeks. Month-to-month, cancel any time.
Talk to a Build Pod