Med Spas · Build Pod
Turn Missed Retreatment Windows Into Rebooked Appointments at Your Med Spa
Med spas lose bookings in the fifteen minutes after a lead lands — an Instagram DM about lip filler pricing, a Boulevard inquiry, a walk-in referral nobody logs. A Build Pod wires directly into that flow: qualifying DMs and forms into booked consults, building out itemized treatment-plan quotes (Botox units, filler syringes, laser series) without a front-desk manager doing the math by hand, and flagging clients whose retreatment window is coming up before they book with a competitor instead.
What we build for Med Spas
Qualify and reply to Instagram DM and site-form leads before they cool
Incoming questions about pricing, availability, or specific treatments get an instant, on-brand reply and a consult slot offered, so a lead isn't sitting unanswered for hours between clients.
Auto-build itemized treatment-plan quotes with package and membership math
Pulls unit counts, syringe pricing, and multi-session package discounts from your price list to generate a client-ready quote, replacing the spreadsheet the front desk rebuilds for every consult.
Trigger retreatment nudges timed to the actual treatment interval
Botox clients get a nudge as the roughly 12-week window approaches, laser series clients get reminded mid-series, all synced to your booking calendar in Boulevard, Mindbody, or Vagaro instead of a manual tickler list.
How a Build Pod fits
We start by mapping your actual lead and rebooking flow — which channel DMs land in, how your team currently prices out a treatment plan, and what your booking platform (Boulevard, Mindbody, Vagaro, or similar) already exposes. The first build targets whichever of those is bleeding the most bookings, wired to your real client and pricing data from day one rather than a generic demo.
From there the Pod keeps shipping against what the front desk and injectors actually run into — a new package structure, a seasonal promo that needs its own pricing logic, a second location with different retreatment cadences. You're not filing a ticket and waiting on a agency's sprint calendar; the team already knows your treatment menu and keeps building against it.
Frequently asked questions
- Can this work with Boulevard or Mindbody, since that's what we already run bookings on?
- Yes — we build against your existing booking platform's API rather than asking you to move data into a new system, so consults booked through the automation land directly on your real calendar.
- How fast will we actually see fewer missed DMs?
- The first working version targeting your highest-volume lead channel typically ships within the first few weeks, and we tune response quality against your real DM history rather than a generic script.
- Do you need admin access to our Instagram account and client database?
- We need scoped API access to the specific accounts and platforms involved — Instagram messaging and your booking/CRM data — not broader admin control, and access can be revoked at any point.
Ready to ship AI for med spas?
A Build Pod gets working AI into your stack in 2–3 weeks. Month-to-month, cancel any time.
Talk to a Build Pod