Medical Practices · Build Pod
Build Pod for Medical Practices: an AI engineering team for your clinic
Medical practices spend more time on paperwork than on patients. Prior authorisations stall treatment, clinicians write SOAP notes after hours, and follow-up cadences slip whenever the front desk gets busy. Off-the-shelf EHR add-ons rarely fit how your practice actually runs, and hiring a full in-house engineering team is out of reach for most clinics. An Asaasin Build Pod is a dedicated AI engineering team your practice manager works with month to month — we sit alongside your clinical and billing staff, learn your workflows, and ship internal tools that take the repetitive work off their plate so the clinicians can stay with patients.
What we build for Medical Practices
Automate prior authorisation packets across payors
We build an internal tool that pulls the chart, diagnosis codes, and clinical notes, drafts the pre-auth packet per payor template, and routes it for a biller to approve before submission. Your team reviews instead of retypes.
Ambient SOAP note drafting tuned to your specialty
Record the encounter, get a structured SOAP draft in your EHR with the phrasing and problem-list conventions your clinicians already use. The clinician edits and signs — no more after-hours charting.
Patient follow-up and recall cadences that run themselves
We wire up reminders, no-show recovery, post-op check-ins, and annual recall against your PMS so the cadence is consistent whether the front desk is fully staffed or not.
How a Build Pod fits
A Build Pod is our flagship monthly subscription: a full AI engineering team — product, engineering, and AI — for roughly the cost of one senior in-house hire. For a medical practice that means you get the delivery capacity of a small software team without the recruiting, onboarding, or HIPAA training overhead of building one yourself.
We start by shadowing a week of real operations — front desk, billing, clinical documentation — and pick the one workflow draining the most clinician or staff time. The pod ships a working internal tool inside your existing stack (EHR, PMS, clearinghouse, phone system), your team uses it in live clinic, and we iterate weekly. Each month we take on the next bottleneck, so the practice compounds automation instead of accumulating half-finished pilots.
Frequently asked questions
- How long before we see working software in the clinic?
- Most pods have something live in staff hands within the first two to three weeks, starting with a narrow workflow like a single payor's pre-auth or one specialty's SOAP template. We expand from that beachhead rather than waiting on a big-bang launch.
- Do you work inside our existing EHR, or do we have to switch?
- We build around what you already use. The pod integrates with mainstream EHRs and PMS platforms through their APIs, HL7/FHIR, or RPA where no API exists — switching systems is almost never the right move for a working practice.
- How do you handle PHI and HIPAA compliance?
- We sign a BAA before any PHI touches our systems, scope data access to the minimum each tool needs, and deploy into environments that meet HIPAA technical safeguards. Audit logs and access controls are built into every tool we ship, not bolted on later.
- Who on our side needs to be involved week to week?
- Usually the practice manager or operations lead as the main point of contact, plus short working sessions with whoever owns the workflow we're automating — a lead biller, the head MA, or a clinician champion. We don't need a dedicated project manager on your end.
Ready to ship AI for medical practices?
A Build Pod gets working AI into your stack in 2–3 weeks. Month-to-month, cancel any time.
Talk to a Build Pod