Accounting Firms · MVP in 3 weeks
Ship an Internal Tool Before April 15: A 3-Week MVP for Your Accounting Firm
Tax season punishes firms that try to plan software like a year-long IT project. By the time procurement signs off, the K-1s are already late. Asaasin's three-week MVP loop is built for the opposite rhythm: scope on a Monday, ship an internal beta to your seniors and associates by the end of week three, then iterate against real client books. We work alongside your stack — Karbon or Canopy for practice management, QBO or Xero for the ledger, your document portal of choice — so what we ship slots into the close checklist your team already runs, instead of becoming another tab nobody opens.
What we build for Accounting Firms
Centralised receipt and invoice intake from client email and Drive
One inbox plus a categorisation pass that pulls attachments out of scattered client threads, OCRs them, and routes the line items toward the right GL code in QBO or Xero before a junior touches them.
Reconciliation drift assistant for month-end close
A reviewer-facing tool that diff's bank feeds against the ledger, surfaces the unmatched transactions and likely matches, and lets the senior approve or split in one pass instead of eyeballing CSVs.
Tax-season categorisation copilot trained on your firm's chart of accounts
A categorisation model fine-tuned on your historical postings so 1099 vendors, recurring SaaS charges, and owner draws land in the right bucket the first time, with confidence scores for the senior reviewer.
How a Build Pod fits
Week one is scoping with a partner and one senior who actually owns the workflow we're targeting. We watch a real close or a real intake batch, pick the single biggest time sink, and write the spec against your chart of accounts and your practice management tool — not a generic accounting demo. By end of week one you have a clickable shape and a list of integrations we'll touch (Karbon, QBO, Hubdoc, Ignition, whatever's in play).
Weeks two and three are build and internal beta. The Build Pod ships incrementally to a staging environment your associates can hit, and we sit in your Slack so feedback from the first reviewer turns around the same day. At the end of week three you have working software in front of real client books, owned by your firm, billed month-to-month — keep us on for the next workflow or pause until next quarter.
Frequently asked questions
- What AI do accounting firms use?
- Off-the-shelf, most firms touch Karbon AI for practice management nudges and QuickBooks' built-in agent for categorisation and reconciliation. Those help at the margins, but they don't know your chart of accounts or your review checklist — that's the gap a custom MVP fills.
- How long before a senior can actually use what you build?
- End of week three. We ship to an internal beta environment your seniors and associates log into, against real client data with appropriate masking. It's not a demo or a Figma — it's working software you can run a close through.
- Will CPAs be replaced by AI?
- No, and we don't pitch that. The MVPs we ship for firms remove the categorisation, intake, and reconciliation grunt work so your CPAs spend their hours on advisory and review — the parts clients actually pay partner rates for.
- Which AI is best for financial accounting inside a firm?
- There isn't a single best tool — there's the right tool for your stack. We've built around QBO, Xero, NetSuite, Karbon, and Canopy, and the right answer depends on which ledger and practice management combo your firm has already standardised on.
- Can we start outside of tax season and pause during it?
- Yes. Build Pods are month-to-month, so a lot of firms scope and ship a tool in Q3, run it through the fall extensions to harden it, then pause us in February when every hand is on returns and resume in May.
Ready to ship AI for accounting firms?
A Build Pod gets working AI into your stack in 2–3 weeks. Month-to-month, cancel any time.
Talk to a Build Pod