Dental Clinics · MVP in 3 weeks
Three Weeks to a Working Pre-Auth, Intake, and SOAP-Note Tool Wired Into Dentrix or Open Dental
Most dental practices don't need another platform demo — they need one specific bottleneck fixed in their actual chair-side workflow. Insurance pre-auth verification across PPO and HMO plans burns hours every morning before the first patient sits down. Intake lives in paper forms and clunky PDFs that the front desk re-keys into the PIMS. SOAP notes pile up as hand-written scribbles the doctor finishes between operatories. A 3-week MVP picks one of these, ships a working internal tool that plugs into Dentrix, Open Dental, or eaglesoft, and gets it in front of your front desk and clinicians before the month is out.
What we build for Dental Clinics
Pre-auth verification bot for PPO and HMO plans before first visit
Pulls the day's schedule from Dentrix or Open Dental, checks coverage and frequency limits against payer portals, and flags missing attachments before the patient arrives. Front desk gets a clean morning queue instead of phone-tree purgatory.
Digital intake that writes back to the patient chart automatically
Branded intake form on a tablet or SMS link that captures medical history, medications, and consents, then maps the fields directly into the PIMS so nobody re-types anything. Drops the paper-to-chart step entirely.
Ambient SOAP-note drafting tuned to dental procedure codes
Listens during the operatory visit, drafts the SOAP note with the right CDT codes and tooth-numbering, and queues it for the doctor's one-tap review at the end of the day. Notes get finalized before the doctor goes home.
How a Build Pod fits
A Build Pod for your clinic is a small, dedicated AI engineering team you subscribe to month-to-month. Week one is scoping with whoever actually owns the pain — your office manager, your insurance coordinator, or your associate dentist — plus a read-only look at how your PIMS is wired and what payer portals you log into every morning. We pick ONE workflow to ship first, not three.
Weeks two and three are building and putting it in front of real users in your practice. By day 21 there is a working internal beta running against your data, with a clinician or front-desk lead using it on real patient flow. After the MVP lands, the same pod stays on subscription to harden it, fold in the next workflow, and keep it working when Dentrix pushes an update or a payer changes their portal.
Frequently asked questions
- How long before we see working software running against our patient schedule?
- Three weeks from the scoping call to a working internal beta. Week one is scoping and PIMS access, weeks two and three are building and putting it in front of your front desk or clinician.
- Does the MVP plug into Dentrix or Open Dental, or is it a separate system?
- It plugs in. We integrate at the database, API, or bridge level depending on your setup — eaglesoft, Curve, Denticon, and other PIMS work too. The goal is one tool inside your existing workflow, not a parallel system your team has to remember to open.
- Is patient data handled in a HIPAA-compliant way during the build?
- Yes. We sign a BAA before any PHI moves, run the build in HIPAA-eligible infrastructure, and keep model traffic on providers with BAAs in place. De-identified samples are used wherever possible during scoping.
- What happens after the 3 weeks — do we own the code?
- You own the code and the deployment. The Build Pod stays on a month-to-month subscription to maintain it, ship the next workflow on top of it, and absorb changes when payer portals or your PIMS shift underneath.
- Can the MVP cover insurance pre-auth across multiple payers, not just one?
- Yes, but we ship payer-by-payer. Week three usually lands the two or three highest-volume payers in your practice; additional plans get added in following sprints once the core flow is proven on real claims.
Ready to ship AI for dental clinics?
A Build Pod gets working AI into your stack in 2–3 weeks. Month-to-month, cancel any time.
Talk to a Build Pod